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Highlights of the September 18, 2024, Board Meeting
Posted on Sep 19th, 2024
Highlights of the September 18, 2024, Board Meeting
 
Open Forum
The following input was offered during Homeowner Forum:
• Board meetings should be recorded/ available online
• Bocce Ball courts need maintenance – one could be turned into cornhole
• Support Our Troops garage sale was a success. Thank you to those who helped.
• Trucks and trailers parking blocking intersections – roving patrol should cite
• Issue with dogs roaming in front yards
 
Unfinished Business
• The proposed Community Rules changes were approved.
• Greenbelt Turf Conversion Grant application was not selected for funding. Alternative suggestions were presented and discussed.
• Preventative cleaning and maintenance proposal for the clubhouse roof and gutters was approved and will be scheduled.
• The Fountains Tile Cleaning Proposal was tabled
 
New Business
• Citiguard reported the number of guests and vendors for this month and August.
• Recreation Director Christina Moore presented upcoming events for October and November
• Reserve CD for $150,000 maturing on Sept 17th was approved to reinvest for 12 months at a rate of 4.35 %– 4.05%
• Finance Committee Reserve Component Review was presented
• First Quarter Financial Review was presented
• Steven Bly was approved as the Contracts Proposal Review Advisory Committee Chair, with Willie Hill to serve as Board Liaison.
• New Resident Welcome Advisory Committee request for a $400 annual budget was approved
• The credenza in the clubhouse living room was approved to be donated and replaced with one of the hallway tables
• CTAC’s proposal for Squared Payment System was tabled until next month
• CALAC’s proposal for Park West to perform Winter overseeding of parkway, pocket parks and clubhouse area turf was approved
• A new group, Mind, Body, Spirit was approved, which will focus on yoga, meditation and healthy habits
• A resident event request for a Support Our Troops fundraiser on November 10th was approved
• Community input survey results were presented and discussed
• A new Community Input Survey for Exterior Holiday Lighting was discussed
• Clubhouse Fitness Center flooring proposals agenda item was not discussed, as extra replacement tiles were located and will be used to fix the floor
 
Next Board Meeting is Wednesday, October 16, 2024
Open Session Meeting Agenda September 18th
Posted on Sep 13th, 2024
OPEN SESSION MEETING OF THE BOARD OF DIRECTORS
to be held at 2:00 P.M. on Wednesday, September 18, 2024
 
Weekly Update for September 13, 2024
Posted on Sep 13th, 2024
Solera Garage Sale 
Solera’s Garage Sale will take place tomorrow, Saturday September 14th from 8:00 am to 2:00 pm. Registration for selling has closed but shopping is open to all! There is a list of participating addresses on the Solera website. 
 
Board Meeting Next Week 
The September Board Meeting will be held next week, Wednesday, September 18th at 2:00 pm in the Clubhouse Oakmont rooms. The meeting agenda will be posted on the Solera website and clubhouse bulletin boards. Please contact management with any questions. 
 
Gate Access Procedures 
New signs were installed this week on the resident only vehicle gates which contain clear instructions on how to access the Main Gate on Fairway Dr. Please keep in mind that all non-resident and invited guests must enter through the Main Gate, show proper ID, and obtain a guest pass (for a maximum of 14 days). 
 
Parking Rules 
As a reminder the parking of RVs is prohibited overnight in the community, both on street or in the parking lot. Parking is only permitted in the Oakmont clubhouse overflow lot by obtaining a valid permit beforehand (for a maximum of 72 hours). Thank you for your cooperation! 
 
Design Review Committee Submissions & Courtesy Reminders 
The Association’s CC&Rs explain the maintenance obligations of all homeowners as well as the design review process to obtain approval for exterior improvements. As a reminder, regular inspections of the community are conducted by management staff to ensure homes are maintained properly. If you do receive a courtesy reminder regarding your property, please feel free to contact staff via email, phone or in person during office hours with any questions. If the correspondence is requesting that you submit a Home Improvement Application, once approved you do have one year from the approval date to complete the work. We truly appreciate the cooperation and responsiveness of 
Proposed Revised Community Rules
Posted on Aug 23rd, 2024
August 22, 2024
 
RE: Proposed Revised Community Rules
 

1615 Fairway Drive
Beaumont, CA 92223
Tel: (951) 769-7598
Fax: (951) 769-7736

 
Dear Solera Homeowner:
 
The Association, in accordance with California Civil Code 4360, is providing the attached proposed revised Community Rules for Solera Oak Valley Greens Homeowner Association for member review and comment.
 
If you have comments related to the proposed revised Community Rules please e-mail them to the General Manager, Ellen Racobs, at eracobs@keystonepacific.com or mail them to 1615 Fairway Drive, Beaumont, 92223 no later than September 18, 2024 at 1:00p.m.
 
The Board will vote on the proposed revised Community Rules at the regular open board meeting scheduled for September 18, 2024, at 2:00 p.m.
 
Sincerely,
 
On behalf of the Board of Directors Solera Oak Valley Greens Association
 
Ellen Racobs 
Ellen Racobs, CMCA General Manager
Solera Oak Valley Greens Association
 
Highlights of the August 21, 2024, Board Meeting
Posted on Aug 22nd, 2024
Highlights of the August 21, 2024, Board Meeting
 
Please note, these meeting highlights ARE NOT the official Open Session Meeting Minutes
 
Open Forum
•  Adding cameras in the kitchen.
•  Relocating furniture in the Great Room
•  Not enough large mailboxes in the mailroom.
•  Thank you to the Board for its hard work
•  Golf Club Dr. gate issues
•  Security company is doing a great job.
•  Support Our Troops Garage Sale on September 14th
 
Unfinished Business
•  Community rules approved to be sent out to membership for 28-day review.
•  Proposal for the Clubhouse Access Control System was denied.
•  Decorating Advisory Committee requests were approved
•  Revised Private Event Policy
 
New Business
•  Citiguard reported that in July there were 5,398 visitors and 1180 vendors that came through the 
main gate.
•  Cindy Bice was appointed as the Decorating Advisory Committee Chairperson.
•  The Charter for a Contract and Proposal Review Advisory Committee was approved.
•  A community input survey was approved.
•  Sam’s Club membership for Solera event supplies was approved
•  Proposal for a maintenance agreement with Antis Roofing and the proposal for Breakpoint Pools to 
clean the tiles of our fountains were tabled and two additional bids were requested for each.
•  Concrete replacement for 9 sections of the sidewalks along Fairway was approved
•  Repair for the broken treadmill was approved
•  Proposal for motion sensor lighting in the clubhouse was denied.
•  Camera installation in the billiards room and the hallway at the office was approved
 
Next Board Meeting is Wednesday, September 18, 2024
 
Open Session Board Meeting Agenda
Posted on Aug 13th, 2024
OPEN SESSION MEETING OF THE BOARD OF DIRECTORS
to be held at 2:00 P.M. on Wednesday, August 21, 2024